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Associate Director, Proposal Writing
Company: University of Miami Health System
Location: Coral Gables, FL
Employment Type: Full Time
Date Posted: 10/27/2021
Expire Date: 12/27/2021
Job Categories: Education
Job Description
Associate Director, Proposal Writing

The Associate Director, Proposal Writing reports to the Director of Proposal Writing and will focus on writing, structuring, and organizing fundraising proposals and materials and other key communications that speak to the priorities, needs and accomplishments of the University of Miami Miller School of Medicine for the University’s most prominent donors. The incumbent will liaise with development officers, University leaders, and content specialists (such as faculty, physicians and researchers) to develop strategic and persuasive proposals that utilize customized content and messages and develop and regularly update critical boilerplate information on priority areas/projects. As such, they should be adept at communicating complex scientific ideas accurately and dynamically to a wide audience base. The Associate Director, Proposal Writing, gathers facts, figures, personal stories, and evidence of the University’s impact th at contribute to the development of compelling content. Additionally, the incumbent manages with limited oversight all aspects of the proposal development process —from request to completion— including deliverables from subject matter experts, designers, administrators, etc. Finally, the Associate Director, Proposal Writing, should remain flexible, communicate effectively, and work collaboratively with content partners to ensure a smooth proposal development process, approval with numerous stakeholders, and adherence to the timeline developed for each proposal.

Writes, edits and finalizes fundraising proposals with specific focus on priority projects of the University of Miami Miller School of Medicine and STEM-related areas
Proofreads and fact-checks documents before publishing and advises management of any identified corrections
Serves as a liaison to all assigned department staff units to effectively plan and support content related to their objectives and follows up with team members for feedback and revisions
Manages proposal project team with limited supervision, developing effective project timeline and communication plan
Accomplishes department goals by accepting full ownership for completing new and different requests and exploring opportunities to add value to job quality and outcome
Works with development officers and University leadership to conceptualize and build solicitation strategy
Provides direction and oversight to supporting freelance writers and support/project staff and designers
Supports Director of Proposal Writing on strategic approaches within the context of campus-wide proposals or vision documents
Develops and maintains a sitemap for indexing and archiving content
Create templates and 'boilerplate' documents to support the proposal development infrastructure; maintain a knowledge base of priority projects/areas
Monitors website performance and coordinates focus groups, user tests, and surveys to analyze and meet audience needs
Assures content creation aligns with the University’s overall messaging and content strategy
Helps maintain a library of research around key university fundraising priorities and prospects with specific focus on the University Miami Miller School of Medicine and STEM fields
Conducts research to thoroughly understand content topics and related initiatives and activities
Prepares and manages a work plan to ensure timely submission of proposals
Develops content and facilitates training for department staff on topics on or related to proposal writing
Adheres to University and unit-level policies and procedures and safeguards University assets


Bachelor’s Degree in a relevant field is required

Minimum five (5) years of relevant experience in relation to scientific and/or medical knowledge and/or science communication background; management and experience working in medical and/or university-setting preferred
Knowledge, Skills and Attitudes:
Knowledge of business and management principles
Ability to cover a wide range of topics, specifically and including the synthesis of complex scientific and medical information
Ability to lead, motivate, develop, and train others
Proven exceptional writing and editing skills
Versatility in a range of formats
Proven ability strategic thinking and lead a team through strategic development ability to synthesize large amounts of information and compose clear and persuasive prose
Attention to detail and exceptional editing and proofreading skills
Excellent interpersonal and communication skills
Ability to facilitate mutual understanding and work effectively with a wide variety of people, including faculty, administrators, development colleagues, donors, alumni, and students
Strong commitment to client service
Ability to manage confidential information with discretion and tact
Updates job knowledge by participating in educational opportunities and maintaining personal networks
Understanding of best practices and metrics for project success
Proven and demonstrated computer (PC) and software skills, including Microsoft Office Suite programs, MS Project, Adobe Acrobat, Internet-based information gathering, email systems and file structures.
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