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|Manager, Administrative Operations - SCCC|
Company: University of Miami
Location: Miami, FL
Employment Type: Full Time
Date Posted: 05/11/2022
Expire Date: 07/11/2022
Job Categories: Healthcare, Other
Manager, Administrative Operations - SCCC|
The University of Miami/UHealth at Sylvester Comprehensive Cancer Center has an exciting opportunity for a Manager, Administrative Operations. The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.
The Manager, Program Support leads a team responsible for performing a variety of research, planning, and administrative functions to support and facilitate Sylvester Comprehensive Cancer Center (SCCC) research Programs.
Meets regularly with Program Leaders to assess Program needs and team performance.
Provides mentorship and leadership to Program Support Team members, helping set individual and team performance goals, guides the team in problem solving and issues resolution.
Develops and maintains standard operating procedures for the Program Support Team.
Develops and maintains training and onboarding materials for the Program Support Team.
Hires and trains new team members.
Tracks data/metrics to gauge Program Support Team performance and make recommendations for improvement to the Executive Director for Cancer Center Operations.
Leads Program Support Team meetings and presents on team performance, accomplishments and other topics as assigned.
Sets recordkeeping standards across the Program Support Team, including meetings, related correspondences, meeting announcements, attendance rosters, hand-outs, and minutes.
Maintains research Program budget, keeping records of all expenditures as required by SCCC Finance.
Assist with coordination and planning of monthly research Program meetings involving SCCC members, UM faculty and guests external to UM including notifying members of upcoming meetings, agenda, and location. Gathers and organizes data as necessary for Program meetings; prepares and coordinates slides for presentation.
Composes and edits internal correspondence and documents or selects standardized formats, designs presentations and creates drafts of SCCC Program publications such as flyers, PowerPoint presentations, website text; provides routine and general clerical support which may include reports, and statistics.
Leads Program Support Team data collection required by NCI Cancer Center Support Grant (CCSG), plans and data reports for monthly administrative meetings. Ensures all Program data is reviewed and approved by Program leaders.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
High school diploma or equivalent required, Bachelors or masterís degree preferred.
Minimum 5 years of relevant experience, previous experience in University department, institute or center administration preferred.
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to direct, manage, implement, and evaluate department operations.
Ability to effectively plan, delegate and/or supervise the work of others
Knowledge of business and management principles.